Prevent Duplicate Background Checks
If a background check has been processed within the last 60 days for a staff member, a confirmation message will now occur asking if the user would like to proceed with a second one in that time frame.
Special Characters in CSV Files
CampMinder now supports special characters when exporting user reports and most system reports to a CSV.
Preferred Name Fields
Nickname fields have been changed to ‘Preferred Name.’ This primarily impacts updated reports, communication, scheduling, and CampInTouch pages.
A New Look for CampInTouch with Mobile-Optimized Features
The My Account page within CampInTouch has a snazzy new design with updated icons and titles, and it is now mobile-optimized. We’ve also added a mobile purchase option for CampStamps, which makes the buying process easier than ever. Your camp families will see this update automatically in their accounts on all devices.
Names Added to Paper Forms
When batch printing paper forms, you can now choose to append the camper’s first and last name to the form. Gone are the days of trying to match parent insurance cards to camper names. This has been added for both camper and staff batch form printing pages.
Password Reset on Mobile
We’ve added a “Forgot Password” button to the login page for your mobile users so users can easily reset their CampInTouch passwords on a mobile browser. Previously they would have to switch to the desktop version on a phone.
Form Instructions Update
We have updated the paper form instructions to remove the text indicating users should upload or send files as a PDF when submitting forms, as users can now upload any appropriate file type such as JPEG.
CIT: Discretionary Accounts do not show memos tied
We have resolved an issue where parents could no longer see the memos added to camp store purchases when viewing transactions in CIT.
Parent/Child record cannot see CIT News
We have fixed the scenarios where certain guest account types could not see the News option in CampInTouch.
Person Records: Edit Child History – EnrolledYearExc setting not being respected when adding enrollments
We have resolved an issue where users were unable to add and save child history information and add more years.
Customizable Gender Identity and Pronouns
We’ve added two new optional fields—Gender Identity and Pronouns— to a number of modules within the CampMinder system. If you enable one or both of these fields, you can:
- Set a list of custom values for each
- Choose if the fields are required
- Decide whether or not to allow write-ins
These new optional fields, if used, will be shown on the first page of Camper and Staff applications, Unified Person Record, Health Center, Reports, and Bunk or Group Cards. Pronouns will be visible in the Bunk Photo Report.
Gender Settings Page
We’ve added a central location to manage these fields, the Gender Settings Page. You can manage the settings for the staff and camper applications and the CampInTouch camper information card.
You can also customize how you want the existing binary gender field to be phrased. One example: instead of asking for a camper’s gender, you can ask, “who do you want your camper to be bunked with?”
For more information you can access the article (titled: Customizable Gender Identity and Pronouns) in CampMinder Community when you’re logged in to your account.
Unique, Direct, and Sharable Link to Camper Application
Registration is now built seamlessly into your parents’ Campanion experience. You can send a direct link to the Camper application via email, text, and Micropost.
When clicked, the link will direct parents to your application via Campanion (when they have the app installed), or their mobile browser.
We’ve added the ‘Registration’ option within the menu tab of Campanion, which means it is now possible to register kids for camp through the mobile application.
We have updated the title page so that when users are generating documents—be it for campers, staff, or alumni—the title will show as ‘Camper Documents’ or ‘Staff Documents’ instead of ‘Mass Emailer.’
T-Shirt Field on the Camper Application
The T-shirt field on the Camper Application has been updated to clear out the previous year’s T-shirt size for the new application season. This will help applicants fill in the appropriate shirt size for the new application season, and make sure the correct shirts are getting to all your campers for the year. Lookin’ sharp!
Updated E-Mail Settings
We have updated the mass communication settings labels for households from ‘Home gets general mailings’ to ‘Gets mass emails.’ This setting is used to restrict an entire household from being included in mass email communication.
We fixed an issue related to the order of activity preferences selected on the Activity Preference form. It was ordered alphabetically instead of in order of preference, and this issue is now resolved.
The eMAR in the Health Center has been fixed to show medical disbursement history across all seasons instead of only showing the medications disbursed in the current camp season. Happy reporting!
The new transaction report has been fixed to maintain the ‘Separate payments and standard credits by apportionment’ setting when generating a saved report that previously had that selection saved.
Camper Application Due Now Calculations
We have resolved an issue where the Camper App ‘Due Now’ amount was calculated incorrectly if discount changes occurred based on updated session enrollment. Those amounts will now calculate appropriately.
Impersonate CIT Users
Letters from Camp Push Notifications
Parents who have opted to receive push notifications will get a notification when they have a letter reply from their camper in Campanion mobile. When a parent clicks the notification they will be taken to view the letter reply.
Sooner or later, you knew this was coming! A new setting has been created to allow you to disable the “Save for Later” option on any Camper, Staff, or Alumni custom web form. To disable this option for a form, select Actions and Edit Parameters for any custom web form.
No time to finish a form? No problem! Parents, staff, and alumni filling out a custom web form can now choose the “Save for Later” option to save their work before submitting their form.
Microposts targeted by bunks and bunk plans in Campanion Mobile
Microposts can now be targeted based on bunk and bunk plan. This allows camps to curate content for families based on specific bunk experiences. Connect before summer and allow parents to get to know their kids’ counselors ahead of the camp season, and continue with these targeted updates throughout the summer. Whatever naming convention your camp uses in the bunk field and the user interface, will be used with this feature.
CampMinder’s Health History and Pre-Arrival forms have been updated to allow for up to five vaccination dates and options so your staff and campers can input additional booster information as needed.
The batch refunds page and the refunds window in a family ledger now show an indicator if a payment previously processed is tied to a card that has been deleted from the CampMinder system. This can be used to help track which payments are no longer eligible for electronic refunds.
Manual Tagging in Campanion Mobile
A new icon is added when a parent views a photo in Campanion mobile. When the parents click the manual tag icon they will be able to select their enrolled camper(s) in the photo. The tagged photo is added to the tagged photo collection allowing parents to curate an album of their camper(s).
Tagged Photo Report in Campanion Admin
Photos tagged by parents in Campanion mobile are now included in the tagged photo report.
Letters from Camp in Campanion Mobile
We added the ability for families to see letter replies from their campers in Campanion Mobile. This provides a two-way solution for parent-to-camper communication. Letter responses will be viewable under the ‘reply’ tab, and an orange indicator lets them know when they have a new message from their camper.
Trip Mate payment processing has been updated so when a payment fails due to the credit card on file being expired an email will automatically notify the family of the issue as well as notify Tripmate.
Reporting & Communication
The Additional Filter Criteria section has been updated to expand the “Field” and “Value” columns to make it easier to see longer text fields in each of those boxes.
Users can now edit Guest Accounts. Where previously guest account emails could only be edited by the administrator, parents can now update their own guest account emails.
The Staff Application settings have been updated so that years from closed seasons will no longer show on the Staff Application. This will help prevent staff from potentially selecting the wrong application season.
Album constraints by session and program
Publish albums in real-time, at a scheduled time, or save them as drafts to publish later
- Publish Now: The photos will begin processing immediately after they upload photos. This is the current default setting
- Save as Draft: This will require the camp administrator to go back into the album details modal to publish. Administrators can edit the sort or rotations on photos prior to publishing
- Schedule for Later: Pick a future time (in 15-minute increments) to publish photos. The time the photos publish is based on the user’s local time zone.
Robust sorting options based on the file name or time and date
When a user creates a new album they will select one of the following sorting options:
- Chronological- Newest First, Oldest First
- Name – Ascending
- Name – Descending
- Chronological sorting will be based on the EXIF Date Time Original field
- A user must ensure that their files have the time and filename information stored in the photo file to sort appropriately
- Filenames can be up to 250 characters long
A new setting has been added to the instructions settings of the Camper Application. You can now enable (or disable) application instructions to automatically populate at the beginning of the staff, camper, and adult & family applications.
Date of Birth Field Format
All date of birth fields have been updated to auto-populate forward slashes and leading zeros according to the MM/DD/YYYY field requirements.
Linked Phone Numbers
Phone numbers in any UPR record are now linked so any admin user can select the number on a mobile or desktop browser and quickly make a phone call.
Add Camper and Staff as Alumni
Admin users can now make any applicable camper or staff record an alumni person mid-season through the person info card.
New Health History Fields
We made it easier to track information that parents and staff have provided on the Health History Form, in response to these questions:
- “I attest that all my child’s immunizations required for school are up to date”
- “I will send my child’s immunization information to [domain name]”
Users can now add the fields, “Attests Immunizations Up to Date,” and “Will Send Immunization Information.”
Closing a camp season has been updated to allow for up to 50,000 camper records when performing a season rollup.
Note: This process will still take several hours to be completed when processing high volumes of campers, but will not result in a timeout error.
Age Constraints defined in Season Settings will copy forward from one season to the next, going forward. Age-based camps will not need to re-input ages per session or program from season to season.
Archived campers will no longer be eligible to be enrolled. This will prevent archived campers from being enrolled, but simultaneously not appearing on reports and in mass communication tools.
Travel coordination page will now load the applicable travel dates in the date dropdown.
Batch Camper Transactions
When adding batch camper transactions for multiple seasons the correct season will be displayed.
The Batch Electronic Refunds page has been updated to enhance the loading times and experience when loading a high volume of refunds.
T-Shirt Size Field
The T-shirt size field has been updated so the T-shirt sizes collected will not be removed from the system if the T-shirt size field is disabled from the Camper Application.
The Summary version of the Transaction Report has been updated to break down payments and refunds by payment method in addition to summing the total payments and refunds for the defined report date.
The accounts justification tool has been updated so going forward a person who is both a canceled camper and hired staff person in the same season will not be double credited or charged.
The user reports tool has been fixed so administrative users that are archived, but may be active parents, staff, or alumni, will still populate on the appropriate user reports.
Bank Account Activity Report
The Bank Account Activity Reporting filters have been resolved so the complete list of transactions will populate rather than limiting results that didn’t occur after midnight on the set end date.
Merge Field Categories
Similar to User Reports, your merge fields will now be organized by category. You simply select the desired field category to see the related merge fields that can be added to emails, labels, or documents.
Merge Field Search Tool
In mass communication and individual communication, users can now use a search function to locate a particular merge field needed for emails, labels, and documents. All you need to do is type in the first letters of the name of the field you need and any field containing the typed values will appear in a list of suggestions.
Number Values on Custom Web Forms
We’ve added improved validation of integer and decimal custom fields for parents submitting number values on custom web forms.
Merge Field Error Message
We fixed the error message that was occurring when attempting to add a family merge field to medical documents.
Due Now Calculation
We fixed the due now calculation error where the ‘due now’ amount was showing as $0 when new sessions were added to a camper’s record when already enrolled.
Health History Formatting
The Health History form now flags immunization dates that are formatted incorrectly.
Residential Line Items
Residential travel line items were sporadically duplicating themselves due to duplicate travel line items being allowed. This issue has been resolved.
We fixed the issue where funding the Discretionary Accounts was triggering line item duplication and failed payments.
Previously, when searching for campers in the Attendance module, it did not populate campers after typing the first three letters of a campers first or last name. This has been resolved.
COVID-19 Vaccine Type
The list of potential COVID-19 vaccines that parents and staff can choose from has been updated to include Sinopharm/BIBP, a vaccine approved by the WHO.
The Daily Health Check reporting and communication fields have been updated to include the time zone shown (Greenwich Mean Time), to help provide clarity on times that are shown.
Email read counts have been updated to show the accurate number of emails that have been opened.
The Campanion Subscription Admin page has been improved to load a high volumes of camper families.
Person records have been updated to load consistently regardless of person type.
The Transaction Report has been updated so the Balance/Credit and Forward/From line items won’t duplicate erroneously.
COVID-19 Subtab added to the Medical Tab
With the new COVID-19 Subtab added to the Medical Tab of both camper and staff records, you can now view all the COVID-19 information you’ve been collecting through the Health History Form, Pre-Arrival Screening Form, and Daily Health check in one place.
COVID-19 Tab Added to the Health Center
With the new COVID-19 tab added to the Health Center of camper and staff records, you can now view all the COVID information you’ve been collecting through the Health History Form, Pre-Arrival Form and Daily Health check in one place.
The Staff Housing List and V1 Bunk List Report, which were previously timing out when pulling reports, have now been resolved to generate reports appropriately.
Auto-apportionment has been updated to apportion to the correct session according to the defined session start dates.
Forms have been updated so uploaded HEIC files will be consistently downloadable.
Staff address fields in the Medical Reporter have been changed from “Address 1” and “Address 2” to “Staff Address 1” and “Staff Address 2”.
High volumes of Emails or Documents will now generate appropriately instead of timing out in the system.
COVID-19 Pre-Arrival Screening Form
You can now Enable and collect COVID-19 details such as vaccine, medical history, and travel information using CampMinder’s latest system web form, the COVID-19 Pre-Arrival Screening Form.
To enable this form, follow this path:
- Camper forms: Admin > Camper Setup 2
- Staff forms: Staff > Forms Admin
Pre-Arrival Screening Form Settings
You can now edit the content of the Pre-Arrival Screening Form by navigating to:
- Admin > CampInTouch > Settings
Pre-Arrival Form Reporting Fields
You can now report on Pre-Arrival Form newly added fields using the Medical Reporter (Navigate to: Medical > Reporting > Medical Reporter).
These fields are as follows:
- Field Category: COVID-19 (this is an existing category)
- COVID-19 Consulted Cardiologist
- COVID-19 Diagnosed with MIS-C COVID-19
- Latest Test Date COVID-19
- Latest Test Result COVID-19
- Latest Test Type COVID-19
- Medical Instructions COVID-19
- Severity of Symptoms
- Field Category: Pre-Arrival Screening (this is a new category)
- Pre-Arrival COVID-19 Exposure
- Pre-Arrival Group Event Info
- Pre-Arrival Group Event Info Exists
- Pre-Arrival Group Event Info Earliest Activity Date
- Pre-Arrival Group Event Info Latest Activity Date
- Pre-Arrival Travel Information
- Pre-Arrival Travel Information Exists
- Pre-Arrival Travel Information Earliest Return Date
- Pre-Arrival Travel Information Latest Return Date
Health History COVID-19 Data
You can now allow any COVID-19 vaccine and COVID-19 disease data shared on the Health History form to populate in the appropriate fields on the Pre-Arrival Form.
A family-based Registration Fee line item is now automatically added to a family ledger when a child in the family is enrolled, regardless of whether a sibling in that family was added to the wait list first.
You’ll now see an updated W4 form field featuring three options for Marital Status:
- Head of Household
This field has been updated, replacing a number with a dollar amount for:
- #3 Claim Dependents
- #4a Other Income
- #4b Deductions
- #4c Extra Withholding
Report performance has been improved.
In situations where the first applicant in the family was wait-listed and the second applicant in the family was enrolled, the registration fee was not being charged. Now, the registration fee will be added to the family ledger any time at least one family member on the application is enrolled.
The Transaction Report
Daily Health Check
It’s now possible to enable the Daily Health Check tool in CIT Settings. Just head to Admin > CIT settings > COVID-19 Heath Check and select ‘Enable.’
From there, if you impersonate a parent, you’ll be able to see the form in CIT.
Once this is enabled, the form will show up in a parents CIT account. To test, you’ll need to briefly enable the tool and then disable upon completion of your testing.
New Daily Health Check Fields in Medical Reporter
It’s now possible to create a range of custom medical reports using the new fields captured in the Daily Health Check.
Updated Health History with COVID-19 Fields
You’re now able to capture additional information on COVID-19 testing and immunization records in the Health History form. These fields are reportable in the Medical Reporter and display on the Immunization report and in the lower Medical Tab on the Camper Record.
Upload Images as Forms
Parents and staff members can now upload images as forms in CIT and with Campanion.
New Immunization Template
Our design team has updated our Immunization template to include COVID-19 vaccination questions. You can download it here.
As an additional camper privacy measure, the ability for leads and staff applicants to view photos has been removed.
Enrollment payments for multiple sessions are now automatically associated with the deposits and registration fees for those sessions.
Deceased household members are now excluded from reports and from the lower communications tab.
Credit Balance Reductions
“Reduce Deposit Amount by Household Credit Balance” and “Reduce Registration Fee by Household Credit Balance” now respond appropriately to seasonal settings.
Transaction Report Filters
Saved Presets in the Transaction Report now populate filters correctly.
Session Enrollment Filters
When person session enrollment filters are engaged, family transactions for the matching children are now returned, even when there are no children transactions.
Session information is now included on the Transaction Report for the following reports:
- Payments by Charge
- Payments by Credit
Reporting on Cancelled Sessions
It’s now possible to report and filter by “Prior Season Cancelled Sessions.”
This makes it easier to report on cancelled sessions across different camp seasons for a better understanding of your enrollment details.
Just type ‘prior’ into the fields filter and you’ll see every cancelled session in one list.
CampInTouch settings for the Camper App now includes options in the Billing section that allow you to apply household credit balances to deposits and/or registration fees.
It’s now possible to update a donation campaign or a donation fund.
You can now also delete a donation.
The Enrollment Comparison Report now allows you to specify the years you want to compare.
Time Zones (Why are they so confusing?)
When setting an application to go live, the Camper Application Settings now specify Greenwich Mean Time (GMT). This will help avoid confusion about exactly when the application will appear to parents across various time zones.
We’ve added new functionality to the household option, including:
- Merge households
- Add people
- Move people
- Change people from one household to another (along with their financial information when applicable)
It is now possible to refund a payment from the previous camp season.
It is now possible to “un-hire” staff. This option appears as a new red button on the ‘Staff Info’ screen. Check it out:
Batch Session Edit
Users can now move sessions and change session enrollments for many campers at once using the Batch Session Edit tool. Check out the various actions that are part of this new feature:
It’s now possible to adjust the appeal value and append notes to an existing donation.
You are now able to change a ledger item from ‘family-based‘ to ‘camper-based‘ and vice-versa.
Line Items and Pricing Rules
Admins can now edit the amount of a line item, even if it is tied to a pricing rule.